Thursday, June 11, 2009

Printed copies of these documents are available here or by contacting the BGS office.

ANNUAL GENERAL MEETING 

The SIXTY-FIFTH ANNUAL GENERAL MEETING of the British Grassland Society will be held at Greenmount College, Antrim, Co Antrim, on Monday 29^th June, 2009, at 7.30pm. 

AGENDA

• 1. Minutes of the Sixty-fourth Annual General Meeting held at the A4 Hotel, Schipol, Amsterdam, on Monday 14^th July 2008 (available here or via the BGS office).
• 2. Matters arising
• 3. Report from the Trustees (contained within the summary of the financial statements for the year ended 31 December 2008 available here or via the BGS office).
• 4. Financial Report
• 5. Subscription rates
• 6. Constitution amendments (available here or via the BGS office) proposed by Council regarding corporate members, with the additional wording as below in red/italics, to make their entitlements to membership and voting rights clear:

Constitution section: 7. Membership

(1)  Membership is open to individuals over sixteen or organizations, including affiliated local societies or clubs or corporate companies, who are approved by the Trustees.

Constitution section: 11. Quorum

(3)   The authorized representative of a member organization or one representative of a corporate member shall be counted in the quorum.

Constitution section: 15. Representatives of Other Bodies

(1)  Any organization or corporate company that is a member of the Charity, including an affiliated grassland society or club, may nominate any person to act as its representative at any meeting of the Charity.

Constitution section: 16. Officers and Trustees

(3)  A Trustee must be a member of the Charity or the nominated representative of an organization or company that is a member of the Charity. 

• 7. President's Report
• 8. Ongoing development of the Society
• 9. Election of Officers and Members of Council - Trustees

* President elect (Council nomination will be announced at the AGM)

* Hon Treasurer (Council nominates will be announced at the AGM)

* Hon Sec (Council nominates current Hon Sec, Lois Philipps)

* One National member 

• 10. Election of regional representatives - non-trustee advisers to Council (Policy 2009 available here or via the BGS office)

- Council wishes to propose an alternative policy on the terms of office for regional representatives, whereby they serve for one year as Regional Rep Elect, before a two year term on Council as Regional Rep and then one year as Alternate Regional Rep to support the incoming Regional Rep. Current Regional reps will be asked to take on this role at the end of their current term. If this is accepted by the AGM, no nominations will be needed this year. If it is not agreed, Alternate Reps will be needed for Scotland, Northern Ireland, North and South East Regions. 

11. Handover of office to incoming President Dr David Roberts 

*Nominations for all these positions on Council can be submitted in writing to the BGS office up to one week before the AGM or by a member in person at the AGM. 

The meeting will then be opened for general discussion and comments from the membership. Members not attending are invited to submit comments by post. 

This will be followed by a preview of the Summer Meeting in 2010 to be held in Scotland. 

The Presidential Team

British Grassland Society